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We Are Hiring!
We are seeking a highly organized, detail-oriented Administrative Assistant to provide administrative, financial, social media and membership support to the organization. As part of our small team, you’ll have an amazing opportunity to contribute to the growth and advancement of our ocean industry – provincially, nationally, and globally.
Key Responsibilities:
- Provide general administrative support, scheduling meetings, and maintaining records.
- Assist with financial administration, including processing invoices, expense reports, and maintaining financial records.
- Support budget tracking, financial reporting, and reconciliation of accounts.
- Assist in preparing member newsletter, reports, presentations, and correspondence.
- Liaise with vendors, partners, and stakeholders as needed.
- Maintain and update databases, filing systems, and organizational records.
- Provide support for event planning, logistics, and coordination.
- Manage and update social media accounts and website.
- Support membership services by maintaining records, processing renewals, and responding to member inquiries.
- Other duties as assigned to support the team.
Qualifications and Skills:
- Post-secondary education in Business Administration, Finance, or a related field.
- Minimum of two years of administrative experience, preferably with financial responsibilities.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and financial software (QuickBooks or similar).
- Knowledge of basic accounting principles and financial record-keeping.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal abilities.
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.
How to apply:
Please submit your cover letter and résumé outlining your qualifications and interest in the role to [email protected] by 4:00 p.m., Friday, April 25, 2025.
We thank all those who apply, however, only those chosen for an interview will be contacted.
Oceans Advance is committed to fostering a diverse and inclusive workplace and welcome applications from candidates of all backgrounds.
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